Student Registration Form
2025/2026 School Year

Proof of student's legal name and age is required at initial registration. Valid documents include:

• Birth Certificate (preferred)
• Secure Certificate of Indian Status/Treaty Card
• Permanent Resident Card
• Passport
• Work/Study Permit
• Visitor Visa (Temp Resident Visa)

If you are not a Canadian citizen, please contact the Newcomer Welcome Centre by calling 306-683-2956 or by email at welcomecentre@spiritsd.ca to register your child.

For technical assistance please contact:

dataservices@spiritsd.ca

Valid documents include:

• Birth Certificate (preferred)
• Secure Certificate of Indian Status/Treaty Card
• Permanent Resident Card
• Passport
• Work/Study Permit
• Visitor Visa (Temp Resident Visa)

Things to note about the permission checkboxes below:

• Primary parent/guardians should check all boxes to ensure full access to student information.
• "Contact has portal access" gives that parent/guardian an Edsby account to view attendance, grades, and other information about the student. This box should only be checked if that person requires that access.

School Messenger in PSSD:

• The first three contacts listed will be added to the School Messenger system that sends out bus alerts, division alerts and/or school alerts if the 'Receive Email' box is checked.
• The system uses phone calls and emails, but contacts must opt in for text messaging.
• If the parent/guardians are new to PSSD, they will receive a text message from 978338 after the student registration has been processed by the school that will say:
  "Prairie Spirit School Division #206 messages. Reply Y to confirm, HELP 4 info. Msg&data rates may apply Msg freq varies."
• You can reply with "Y" or "Yes" if you would like to receive sms/text messages. Not replying, or replying "No" will opt you out of SMS/text messaging. If you want to opt in, you can text 978338 with the message "yes" or "Y" to opt in.

Immigration Status Descriptions

Canadian Citizen - A student borin in Canada or has acquired Canadian citizenship.

Permanent Resident  - A student or a student whose parent is granted long-term Permanent Resident Status in Canada by immigrating to Canada or as a refugee, but has not yet become a Candadian citizen.

Refugee - A student or a student whose parent self-declares as a person protected form harm and may be granted automatic Permanent Resident status.

Temporary Resident - A student who resideds with  parent with a valid work permit issued by the Government of Canada or a student who resides with a parent woh has a valid study permit and is registered in a recognized full-time degree or diploma program in Saskatchewan, other than an English as an Additional Language (EAL) program.

Indigenous Data Description

On Reserve - A student is considered on reserve when they live at a civic adddress on a reserve.

Off Reserve - A student is considered off reserve when attending a public school and living in the community of the school.

Use the fields below to inform us of any non-sensitive medical information about the student. For sensitive medical information or a potential life threatening condition such as asthma, diabetes, seizures/epilepsy or anaphylaxis, please contact the school directly.

Students in grade 10-12 who are coming from out of province or out of country, please provide your school with the most recent report card AND an official transcript for credit evaluation. 

Previous Canadian School Information

Prairie Spirit School Division celebrates student learning and achievement with our public in a variety of ways. We share this success to help our students and educators learn from it, to inform parents, guardians and our school communities and to report on strengths and challenges. In addition, our schools share some student information to facilitate communication between home, school and community.

When images and/or names of students are shared with the public (through school division publications, media coverage, video footage or on websites, etc.), The Local Authority of Freedom of Information and Protection of Privacy Act (LAFOIP) must be followed. Therefore, we require your informed consent before we will share any student information or visual images of your child. See the following descriptions of the types of student information or images that the school, school division or news media may ask to share.

Media for educational purposes

Student and teachers will share students’ growth with parents and families using a variety of digital communication tools. These online tools are used for teaching and learning, assessing outcomes, creating online portfolios, and sharing student work. They may include the use of student work, pictures and/or videos. These photos, videos, and student work are only shared for personal use and must not be shared further.

Photo/Video

Video and photos may be taken within the school by school division staff for educational purposes within the school division (e.g., school bulletin boards, TV monitors, school-wide events, professional development, conferences, etc.) and may be shared for educational purposes on the school division website.

Media – Internal: Media for publication, websites and social media

• The school’s newsletter and website share information about school events, student and class achievements and other important information for parents and guardians. These resources are shared directly with families.
  • Pictures of students and their first names may be included in the newsletter and/or on the school website.

  • The newsletter may be printed and sent home and/or may be available on the school website or through social media platforms.

• During the school year, photographs of your child may be taken by staff of Prairie Spirit School Division. These photos may appear in school division publications (brochures, annual reports, newsletters, etc.). Student names will not appear in Division publications.

• Prairie Spirit School Division and its schools make use of a variety of social media platforms to inform, promote and communicate with parents, school communities, other educators and the public. With consent, identifiable images or video of students may be posted on social media accounts operated by the school division, the individual school or on a staff member’s professional account.

Media - External

From time to time, members of the news media will visit schools and may interview and take photos and video of students. Only students who consent and who have parental permission will be allowed to be interviewed or be included in media coverage. If a student is interviewed, media coverage may include your child’s first and last name and school name. This media coverage may be available for television, radio, newspapers, websites and social media accounts operated by media outlets.

This form asks for your consent to allow your child to use specific Division-approved online applications/tools where consent is required to comply with our privacy expectations. These applications exist online (internet-based) and are developed and hosted by independent providers. This form will apply to situations where the student will use their regular Prairie Spirit login credentials.

Educators, students, and their families are increasingly using on-line applications to enhance instruction and communication. Prairie Spirit School Division supports the use of these applications by educators and students where they are used safely and effectively to improve instruction and learning outcomes. Prairie Spirit implements a thorough and ongoing approval process of these online applications/tools. The review process includes:

• Meeting Prairie Spirit’s expectations for user privacy and data security
• App developer will not sell or unnecessarily share any data with other parties
• App developer is industry trusted
• App provides educational/communication benefit

To facilitate the collection of consent, we are only requesting a single consent from you that will allow your child to use any of the Division-approved tools that the teacher may use during this school year. You are encouraged to talk to your child’s teacher the specific applications/tools that they intend to use in the classroom. It is possible that the applications will be able to view student names as well as any additional data entered while using the application. In some cases, this data may be stored outside of Canada.

For a complete listing of approved applications including privacy policy links, please visit https://www.spiritsd.ca/trusted - see LEVEL 2A. This list is reviewed and updated on a monthly basis.

• This consent will be considered valid from the date it is signed until the student is no longer a student within Prairie Spirit School Division, or permission has been withdrawn
• For students under the age of 16, we require consent of the parent/guardian.
• For students who are 16 or 17 years of age, we request the signature of both the student and the parent/guardian.
• For students 18 years of age and older, we require only the consent of the student.